Please read and follow the information and invoice requirements on this page carefully, so that the invoice can be processed quickly and correctly.

Shared Service Center DJI (SSC DJI)

The purchasing and invoice processing of the NFI are handled by the Shared Service Center DJI (SSC DJI):

• The Inkoop Uitvoeringscentrum (IUC) manages the purchasing procedures.
• The Financieel Dienstencentrum (FDC) processes the invoices.

SSC DJI is responsible for purchasing processes for multiple organisations within the Ministry of Justice and Security, including the Custodial Institutions Agency (DJI), the NFI, Justis, the Judicial ICT Organisation (JIO) and the Immigration and Naturalisation Service (IND).

For questions about purchasing or invoicing, please contact: SSC@dji.minjus.nl.

E-invoicing

The Dutch Government mandates electronic invoicing, or e-invoicing, for the submission of invoices.

More information can be found via:

• Digital Government
• E-invoicing at J&V (in Dutch)
• Information leaflet on e-invoicing to the Dutch Government: information for suppliers

All publicly issued government identification numbers are listed in the OIN register.

The OIN number of the NFI is: 00000004000000011000

For questions about e-invoicing, please contact the Customer Contact Centre of SSC DJI via ssc@dji.minjus.nl.

It is not permitted to charge (administrative) costs for sending electronic invoices.

To enable payment within 30 days, the invoice must meet the applicable requirements.

The full legal requirements can be found on the website of the Tax Administration. The main conditions are listed below. If the invoice does not meet these requirements, it cannot be processed and will be returned with a request for correction.

The invoice must include at least the following details:

• Invoice address

Netherlands Forensic Institute
Att. FDC DJI NFI 604
P.O. Box 90832
2509 LV The Hague
The Netherlands

It is important that it is clear for which organisation the goods and/or services were supplied. If this is not clear, SSC DJI cannot process the invoice.

• Purchase order number or (light) reference number

Always state a valid purchase order number or (light) reference number. This number is necessary for processing the invoice. If this reference is missing, the invoice will be returned with a request to resubmit it. Please contact your contact person if you have any questions.

• Name and address details

The invoice must include a full legal name and address details, as well as those of the NFI as the recipient. Please state the address as registered in the Business Register of the Chamber of Commerce (KvK). A PO box address alone is not sufficient.

A trade name is also permitted, if it is registered with the KvK in combination with the address and place of business.

For tax groups, state the name of the part of the organization that supplied the goods and/or services.

• VAT number

For tax groups, this is the VAT number of the part of the organisation that supplied the goods and/or services.

• Chamber of Commerce (KvK)  number

State the KvK number that, according to the Business Register, is linked to the legal name or trade name stated on the invoice.

• Invoice date

The date on which the invoice was sent.

• IBAN number

• Invoice number

A unique sequential number.

• Description of the goods and/or services supplied

• Number of goods and/or services supplied

• Date on which the goods and/or services were supplied

• Amount charged, excluding VAT

• VAT rate charged

If services are supplied with different VAT rates, state the separate amounts. Also include the unit price, if this applies.

• VAT amount

• BIG number

If applicable, state a BIG registration number if your profession falls under the Dutch 'Wet BIG'.

For questions about invoices, e-invoicing or purchasing, please contact SSC DJI via:

Telephone

+31 - 88 - 075 43 24

E-mail

SSC@dji.minjus.nl